ITAM / Vendors
Subscriptions
Track every billing period, renewal date, and invoice per vendor so Maya knows exactly when Notion charges again.
Real-world scenario
Maya Chen · IT Manager at Bluewave Labs
Notion has one annual Team Plan subscription, but Slack has separate monthly workspace and add-on subscriptions. Maya opens the subscriptions table on each vendor to compare end dates and total spend before approving Q1 renewals.
Before you begin
- Vendor already created in WorkVerge
- Access to vendor detail or Billing Info tab
Overview
Each vendor can have one or more subscriptions. Subscriptions capture billing periods, pricing, cycles, auto-renew settings, and attached invoices. WorkVerge rolls active subscriptions into MRR and flags upcoming renewals on the vendor overview dashboard.
Subscriptions table
From the vendor detail → Billing Info tab, the subscriptions table typically shows:
- Name. e.g. Team Plan. Annual
- Start / end dates. Current billing period
- Price. Converted to org currency
- Billing cycle. Monthly, Yearly, One-time
- Auto-renew. Whether the vendor charges automatically
- Invoice. Attached PDF status
Add, edit, and renew
Add Subscription when a new contract starts or after Maya approves a renewal. Edit Subscription to update dates, pricing, or upload invoices when Notion sends the renewal receipt. When a period ends, add a new subscription row or extend the existing one so renewal alerts stay accurate.
Upcoming renewals dashboard
Example subscriptions
Notion. single annual subscription
- Team Plan. Annual: $960/yr, ends 2026-03-14, auto-renew on
- Invoice: notion-invoice-2025.pdf
- MRR contribution: $80/mo
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